# Unlimited seats: working checklist

Companion to https://lunaprompts.com/blog/unlimited-seats-hiring-guide

LunaPrompts Editorial. Original illustrative exercise.

## Define the workflow

- Role or campaign:
- Owner:
- Decision this workflow should support:
- Candidate instructions and support route:

## Worked example: Bring a specialist into the candidate review

For a platform engineering role, a recruiter coordinates the process, the hiring manager owns the final review, and a staff engineer evaluates one reliability question. An occasional specialist can add context without becoming a permanent member of every interview panel.

Write down what each person is responsible for before assigning access. The recruiter may own candidate communication. The staff engineer may review a work sample and propose a follow-up. The hiring manager may reconcile the evidence across rounds. Those responsibilities help the team avoid duplicated interviews and scattered feedback.

Under LunaPrompts’ subscription model, adding an authorized team member does not add a per-seat fee. This is a commercial statement, not a reason to give everyone the same visibility. Use the controls available in the workspace and the organization’s process to provide appropriate access, then review it when responsibilities change.

When comparing tools, calculate the number of people who actually need to participate, including occasional reviewers. A seat-based quote may change when a campaign expands across teams. Compare the full subscription and its scope, then separately consider whether the collaboration workflow helps people review the evidence directly.

## Review checklist

- [ ] Recruiter: Owns process and candidate communication
  Evidence or open question:
- [ ] Specialist: Reviews a defined technical uncertainty
  Evidence or open question:
- [ ] Hiring manager: Reconciles evidence and owns the decision
  Evidence or open question:
- [ ] Workspace owner: Maintains appropriate access
  Evidence or open question:

## Working session

Map the people involved in one open role. Give each a specific contribution and remove duplicate review responsibilities.

## Avoid this mistake

Unlimited seats should not become an unlimited interview panel. Add participants who answer a clear question, and keep the candidate’s process proportionate.

## Record the next step

- Observed evidence:
- What remains uncertain:
- Person responsible:
- Next action and date:

Keep candidate examples anonymous when sharing this worksheet.